Ultimate Destination Wedding Planning Checklist

The Ultimate Wedding Planning Checklist

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9-12 months before

Consider the type of wedding you want and choose both of your Top 3 priorities: Small or Big? Formal or Informal? Time of year? Location : beach, golf course, historical, church, banquet hall or other? What is the one thing you want your guests talking about once they leave?
Consider a budget: How much do you want to spend? How much can you afford? Who will be paying?
Compile a guest list: Be sure to collect your guests’ email and mailing addresses.
Speak with your Certified Wedding Coordinator: We will pair you with vendors that match your wedding budget & style. We will also educate you on the costs, etiquette, the legal marriage requirements and more.
Visit and Choose your Venue.
Confirm your date and secure your must-have vendors by placing deposits.
Setup your Wedding Website: We can design a custom website that will share all of the important wedding information with your guests.
Send out Save the Dates to the guests that are guaranteed to make your final guest list.

6-9 months before

Get your passports.
Select the members of your wedding party.
Shop for wedding attire: Wedding Dress, Groom’s suit, bridesmaids & groomsmen. Keep in mind the destination’s climate.
Book your photographer: We can send you a list of recommendations. The good ones book quickly so the sooner, the better.
Choose your Ceremony style: Will it be legal or symbolic?
Select the flowers you want: Style & Color. Bouquets, boutonnieres, corsages, centerpieces and any other decorations.
Choose your menu and cake.
Book any entertainment: DJ, violinist, mariachi band, fire dancers, etc.

4-6 months before

Get your passports.
If required, get blood tests, vaccines and any paperwork translated & notarized. Purchase your rings.
Order your invitations.
Buy any goods or accessories you need: décor, guest book, cake topper, etc.
Book your wedding day transportation.
Make arrangements for pre-wedding events: We offer a number of options including: excursions, welcome reception, rehearsal dinner, cocktail party, etc.

2-3 months before

Send out your invitations.
Save a block of stopover hotel rooms. We can arrange any rooms, transportation, transfers or parking required.
Purchase gifts for your favours, welcome bags, parents, wedding party, and spouse-to-be.
Confirm details with all of your vendors: We will do this for you and get everything in writing.
Spa appointments. We will schedule your hair, makeup and any other appointments requested.

1 month before

Prepare your Welcome letter.
Assemble your welcome bags. Confirm their delivery.
Prepare welcome letter
Have your final dress fitting: with your shoes & accessories. Make arrangements for its pick up and delivery.
Confirm guest hotel reservations. We’ll remind your guests of the block’s deadline.

2 weeks before

1 week before

Start packing: Gather all of your important paperwork. Check the baggage allowances. Make arrangements to have family members take some of the items such as favors/welcome bag in their luggage.

When you arrive at your destination

Meet with the on-site wedding coordinator. Confirm all details. Do a walk through or the ceremony and reception sites.
Apply for a marriage license
If your destination requires on-site blood test, make arrangements to have them done.
Deliver your welcome bags: Have them delivered to guests’ rooms or hand them to guests at check in.
Have a hair and makeup trial a few days before to make sure it’s exactly what you’ll want on your big day.
Do a food tasting: Change any menu items you do not like.
Have your dress pressed/steamed to smooth out any wrinkles it encountered while traveling.
Enjoy a mani/pedi.

On Your Wedding Day